Why Hire a Wedding Planner

Why should a couple hire a Wedding Planner? Anyone gearing up for the big event would naturally face this dilemma. Let me try to enlighten you why.

Why couple might think not to hire
Many couples feel that they want to handle all the preparations and vendor research themselves. It’s a good and noble thought, I must say. They feel it would be fun to do the research, and also that looking into all the different suppliers by oneself was the only way to know all the options, so that one could make a truly informed decision and ensure they get the style they like at the most reasonable price. It saves an extra linen item in the bridal budget – and worried that a wedding planner would be quite expensive.

Why couple should hire one
No fun. Sure, the cake designs look appealing and the styling photos look out of this world, but then the fun stops there. There’s nothing enjoyable about researching mini-buses for guest transport or making seating charts or finding furniture vendors. And, unless you’re a lawyer or accountant type, there isn’t much joy in reviewing vendor contracts or keeping track of payments either. Contrary to what couples think, hiring a wedding planner doesn’t mean outsourcing your entire wedding; a wedding planner only handles the areas he/she is instructed to handle (it could just be five hours of support at the start to get you on the right track, on-the-day coordination only, or indeed the whole event till the guests are long gone ) so a planner doesn’t take the final calls. That means that if a couple want a bigger role in their wedding planning, they can focus on the fun parts of wedding planning, and leave the boring bits to someone else.

Stressful. Unfortunately, wedding planning is not the romantic experience one might expect it to be. There are a lot of details to take care of, meddling family and friends might drive you insane, and vendors can be a source of much drama. One can find several new brides who in the final month are so tired and stressed that they just wanted the day to be over. People lose weight over stress, become unfriendly and snappy, lose sight of the happiness surrounding the event, all best avoided. This was not how they would want wedding planning to be, and it is not how anyone’s wedding planning should be. It should be a time for the couple to work as a team, bond, and enjoy the time together as they head into the next stage of their lives. Bringing on board a professional planner to help and take some of the workload off the hands definitely would make sense. (Since planners have helped out at many weddings, they can probably give you advice on how to deal with your slow vendors and other big day dramas.)

Vendor Selection.  Researching vendors is the only way to ensure if a couple needs to know all the options to make the best decision, but it isn’t something which would work out so swimmingly. Vendors won’t turn up, the selected ones might be sub-par, they might fail you in crucial time,etc. Clearly, researching does not necessarily lead to a better result. Other than a little Google research before interrogating potential vendors via email, one would be at loss of  the right questions to ask. Couples might not be aware of the wedding industry in general.

Time Consuming. Until a couple really gets into the preparations for the big day, it is impossible to fathom how much work is involved and how many details need to be taken care of at a wedding. . If they have long work hours, have lots of hobbies, and don’t want to be completely drowning in to-do lists during the entire event, a wedding planner handling some of those tasks could be a real lifesaver. Also, no one wants to get in trouble at the office by getting caught doing wedding planning on company time!

His Highness, Mr Murphy. No plan survives contact. The D day, the couple would find the coordination and last minute setups going haywire. It would mean  frantic calls to the decorators, the catering staff ans so on, which would just add up to the general feeling of stress. Instead of the time being a milestone event for the couple, they would find themselves all cranky and exhausted by the end of it. Someone to handle those details would be amazing.

Cost Efficiency. The perceived cost for a wedding planner is one of the reasons a couple decides against hiring one. Here are two things that a planner knows for sure: 1) Planners know what different services cost, and they can better spot when a vendor price is exorbitantly high or too good to be true. They know most – if not all – local wedding vendors, and can help get the best value for the budget. 2) As with any other wedding vendor, you will agree in advance what services you want from your planner and how much that will cost. It is not in their interest to hand you a bill that you can’t afford to pay at the end of the wedding.

Coordination. It is not possible to handle everything for the wedding planning, so if a couple skips a wedding planner they either have to ask help from others or handle everything things themselves. Even if they do have someone offer help, they may not want to burden them with tasks. A couple might occasionally ask family or bridal party to help, but none of them might actually themselves offer to do so, so the couple might feel awkward asking. This on its own would then lead to more work for the couple than expected. These are all tasks that an on-the-day wedding planner could have coordinated, rather than the couple or guests being burdened.

Local Market Knowledge.  Local support and someone in the same time zone to chase the vendors would be wonderful rather than scampering after them with the event around the corner .

At the beginning of your wedding planning, sit down as a couple and consider how much time, how much budget and how many helpers you have available for big-day preparations. Consider which areas you could do with professional support, and which planning areas you’re less interested in and happy to outsource to someone. Look into wedding planners in your local area; even if you’re hesitant, it won’t cost you anything to give them a call and find out the range and price of their services. It could be your best way to a smoother, less stressful and more romantic wedding planning experience.

At the end, you can do it on your own. But, the question here is, would you want to do it?

Author Kuljeet Kahlon

Event Planner at Tinselfete. Punjabi by genes, Mumbaikar by heart. She writes extensively on weddings, events and more weddings!

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